REQUEST FOR QUALIFICATIONS
February 5, 2019
Sealed proposals will be received at the, Braymer C-4 School District, 400 Bobcat Ave. Braymer MO 64624, until 12:00 p.m. local time on February 27, 2019 for the following:
Request for Qualifications - Energy Services Company (ESCO)
Any and all questions regarding this RFQ and the program it represents must be submitted in writing via email to the District Contact Person:
Name: Wade Schroeder
Superintendent of Schools
Braymer C-4 School District
400 Bobcat Ave.
Braymer, MO 64624
The objective of this Request for Proposal is to solicit proposals from qualified providers to assist the Braymer C-4 School District in becoming as energy efficient as possible through the development, design and installation of energy efficiency measures and optimal operation and maintenance of equipment. The Braymer C-4 School District wishes to implement the energy conservation measures through a guaranteed energy cost savings contract.
Under this solicitation, it is expected that one energy service company will be selected to perform all of the work for the Braymer C-4 School District. The services expected include: (a) the implementation of an energy audit, data collection, and design services; (b) the evaluation and recommendation of improvements and/or energy conservation measures; (c) the implementation of selected and approved improvements and/or energy conservation measures; (d) the implementation of project monitoring and data collection to verify post-installation energy consumption and energy related operating costs pursuant to Rs MO 8.231. It is currently planned that the Braymer C-4 School District will purchase, finance, and own any new equipment installed as a result of the project. It is expected that savings and/or guarantees provided by the energy service company selected pursuant to this RFP will offset the acquisition costs involved for the Braymer C-4 School District.
It is the intent of Braymer C-4 School District to concurrently select an architectural/engineering firm for the purpose of planning and designing future facility improvements throughout the district. Coordination between ESCO and architectural partner is desired in order to maximize the amount of funding available to the district, and to minimize the impact on taxpayers.
TABLE OF CONTENTS
PART 1 .... GENERAL INFORMATION
The Braymer C-4 School District intends to select a qualified Energy Service Company to support a capital improvement and energy conservation program. This program will be centered on energy conservation measures and mechanical improvements to outdated and obsolete building equipment across several facilities.
For the purposes of this Request for Qualifications (“RFQ”), Guaranteed Energy Savings Contract shall mean a contract between the Braymer C-4 School District (hereinafter the “District”) and a qualified Energy Service Company (hereinafter the “ESCO”) to develop a specific energy and operational cost savings program. The scope of the guaranteed Energy Savings Contract shall be to design, engineer, construct, and install all equipment and services required for such projects, while providing a written guarantee of financial performance and annual documented verification thereof to the Braymer C-4 School District for the specified term. An ESCO means a person or business that is licensed and is experienced in the design, engineering, construction, and installation of energy conservation measures through Guaranteed Energy Savings Contracts.
The Braymer C-4 School District is requesting the submittal of proposals from interested and qualified ESCO’s to provide comprehensive professional, technical, and financial services to audit, design, engineer, construct, install, and finance energy conservation projects. The primary objective of issuing this RFQ is to select a Performance Contracting Company to develop and install facility improvement measures within the district.
Proposals to this RFQ must be received by TIME local time on DATE, after which time and date they will no longer be accepted. Late responses will be returned unopened and with no further consideration. Proposal delivery must be made as described:
Three (3) paper copies of the proposal must be sealed and delivered to:
The Braymer C-4 School District
400 Bobcat Ave.
Braymer, MO 64624
Re: Request for Qualifications – Energy Services Company ATTN: Wade Schroeder, Superintendent of Schools
One (1) electronic copy of the proposal must be delivered via email to:
Telephone confirmation of timely receipt of the proposal may be made by calling PHONE NUMBER PRIOR to proposal opening time. Proposing ESCOs may withdraw their proposals by notifying the District in writing at any time prior to the opening. An ESCO may withdraw their proposals in person or through an authorized representative. Proposing ESCO’s and authorized representatives must disclose their identity and provide a signed receipt for the proposal. Proposals, once opened, become the property of the District and will not be returned to the ESCO.
The District anticipates entering into a contract with the ESCO who submits the proposal judged to be most advantageous to the District. The District anticipates awarding one contract but reserves the right to act in the best interest of the District. The District reserves the right to reject all proposals, to waive any informalities, or irregularities and to solicit and re-advertise for other proposals.
Neither the District nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this RFQ. ESCO’s should prepare their proposals, simply and economically, providing a straightforward and concise description of the ESCO’s ability to meet the requirements of the RFQ.
The District reserves the right to reject any and all proposals when such rejection is in the District’s interest. Additionally, the District may waive minor irregularities contained in a proposal.
If revisions become necessary, the District will provide written addenda at least five (5) days prior to the opening date to all ESCO’s who receive the RFQ. This will be adhered to even if the opening date must be postponed in order to observe the time requirements.
Respondents to this RFQ shall identify their qualifications, per Section 2.1-Rules for Proposals, to design, install, and manage a major energy conservation project that involves energy conservation
measure (ECM) retrofits or installs which address the following building components and applications: lighting, space heating, ventilation, air-conditioning, envelope, heat recovery, energy management systems, environmental system controls, motors, domestic water heating, fuel switching, air distribution systems, water consumption systems, and renewable energy. The District is also interested in the respondents' qualifications and experience related to programs designed to train building occupants and maintenance workers in energy conservation awareness.
The District anticipates a major reduction in annual utility costs through the implementation of this energy conservation program. The ESCO will provide a written guarantee of all utility reduction and provide all financing for the project. The contract life of the program is not to exceed fifteen (15) years. The District intends to structure the program's implementation schedule in a manner to minimize the programs financed capital needs.
The following time frame will be adhered to during the proposal period of this RFQ:
Task / Event
RFQ Responses Due
2/27/2019 – 12:00 pm
Proposals Evaluated and/or Interview
Week of 3/4/2019
Selection of ESCO
The District may delay scheduled dates if it is to the advantage of the District. The District will notify ESCO’s of all changes in scheduled due dates by written addenda.
The District recognizes fair and open competition as a basic tenet of procurement and encourages participation by minority and women business enterprises. The District requests minority and women business enterprises to submit evidence of such classification with their proposals.
PART 2 .... INSTRUCTIONS FOR PREPARING PROPOSALS
Table of Contents
Business Structure and Financial Strength
Turnkey Project Experience and Team Qualifications
Project Development and Implementation Approach
Demonstrated Commissioning and M&V Experience
Section 1: Title Page – Include a title page that clearly identifies the name and address of the responding firm, and identifies the following information:
Braymer C-4 School District
ENERGY CONSERVATION PROJECT with GUARANTEED SAVINGS
PER RsMO 8.231
Section 2: Cover Letter - include a cover letter (maximum of 2 pages) that describes your unique qualifications for this project, confirms that your qualifications is good for 60 calendar days, and explicitly verifies that your firm meets each of the minimum requirements defined in this RFQ. The cover letter must be signed by an individual in your firm that has the authority to negotiate and enter into contracts on behalf of the firm.
Section 3: Table of Contents – prepare a table of contents that identifies all sections below and any appendices.
Section 4: Business Structure and Financial Strength (20%) - This section will evaluate respondents’ likely ability to provide a successful project based on their business foundation and financial strength.
Section 5: Turnkey Project Experience and Team Qualifications (20%) - This section will evaluate respondents’ likely ability to provide a successful project based on their past project record of accomplishment and the specific team assigned to this project.
Section 6: Project Development and Implementation Approach (20%) - This section will evaluate respondents’ likely ability to develop and implement a successful project based on their approach to turnkey performance-based facility improvement projects. Respondents should describe the breadth and depth of professional design, construction management, commissioning, and energy saving measurement and verification, turnkey implementation, and other energy-related building services.
Section 7: Demonstrated Commissioning, M&V, and Performance Management Experience. Experience/Success working with Architectural Firms on school projects (20%) - This section will evaluate respondents’ likely ability to provide a successful project outcome based on their approach to commissioning, energy savings measurement and verification, and post-construction project support services.
Section 8: Financial Summary (20%) - This section will evaluate the markup structure of responding firms.
Section 9: Appendices – Include any additional information that is not covered in the sections above that you feel is important for the Braymer C-4 School District to consider when making its selection.
PART 3 .... EVALUATION AND SELECTION
Interested ESCOs responding to this RFQ with a proposal must provide such information as outlined in Section 2.1 – Proposal Format. The District will evaluate submittals and select the most highly qualified ESCO that best matches the needs and desires of the District. The Braymer C-4 School District reserves the right to reject any and all submissions.
The District may opt to conduct a personal interview with a selected ESCO respondent or respondents. Location, time, and requirements for the interview will be determined by the District and communicated to the selected respondent(s).
Upon selection of ESCO, the Braymer C-4 School District and the ESCO will sign the IGA, when approved by both parties, will allow the ESCO to proceed with the Energy Analysis and Engineering Services.
Upon completion of the Energy Audit and Engineering Services a contract will be developed for the agreed upon scope of work.
All questions will be answered by email to all bidders. No ESCO or potential bidder shall attempt to communicate with the Braymer C-4 School District board members, administration, staff, or other district employees without written permission from the District’s Contact Person listed above. Any ESCO or potential bidder found to be in violation of the communication expectations of the Braymer C-4 School District will be subject to disqualification.
District basketball for Class 1 - District 13 will be held at Braymer school beginning on Saturday, February 16th.
Request for Qualifications – Architectural/Engineering Services
The Braymer C-4 School District hereby requests qualification statements from architectural or
architectural / engineering firms, for facility planning and design services, who are licensed to
practice architecture in the State of Missouri. Please provide all information requested.
SCOPE of SERVICES
The Braymer C-4 School District is seeking to establish a relationship with an architectural/
engineering firm (consultant) for the purpose of planning and designing future facility
improvements throughout the district.
The Braymer C-4 School District is a political subdivision of the State of Missouri and is
governed by a seven-member Board of Education. Located in Caldwell County, the District
provides education to approximately 325 students in Pre-Kindergarten through grade 12. The
District operates one building that serves PK-12.
PART ONE - Firm Description and Qualifications
A. FIRM name, address, telephone/facsimile numbers, and e-mail address of the
individual submitting the response to the request for qualifications.
B. Name, title, and signature of individual submitting.
C. Identify the professional qualifications and specific educational experience of the FIRM’s
principal(s) and other design team members who would be associated with the project.
D. Provide a list of anticipated professional consultants and their FIRM’s professional
E. Provide client references, including contact information, for educational projects that are
similar in scope and magnitude.
F. Identify why your FIRM is best qualified for this commission and what unique qualities
your firm will bring to the design and development of the anticipated projects.
G. Identify the educational projects your FIRM has completed within the past five (5) years.
PART TWO - Submission Procedure
The following is a proposed timeline. The district reserves the right to alter this timeline as
• Qualification Request Release Date: February 5, 2019
• Statement of Qualifications Due: February 27, 2019, at 12 pm.
• Interviews: Week of March 4, 2019
• Finalist Presented to the Board: March 11, 2019
All qualifications must be delivered to the Braymer C-4 School District Central Office by 12:00
p.m., Wednesday, March 11, 2019.
Four (4) hard copies and One (1) Electronic copy of the qualifications are to be provided, and
should follow the previously specified format: Firm Description and Firm Qualifications
Please submit all materials to:
Superintendent of Schools
Braymer C-4 School District
400 Bobcat Ave
Braymer, MO 64624
Attn: A/E Services RFQ
PART THREE - Evaluation and Selection Process
A screening committee will review all submitted qualifications and select those to be considered
for presentation to the interview committee. Presentations will take place the week of March 4,
2019. The presentation should last no longer than 30 minutes; the presenters should be
prepared to respond to questions following the presentation.
The District may award a contract based upon the initial Qualifications received without
discussion of such Qualifications.
PART FOUR - General Conditions
Initial qualifications may not be withdrawn for 120 calendar days from the due date for
qualifications except with the express written consent of the District. If a qualification is
accepted as submitted, the negotiated final Agreement shall consist of the Agreement, this
RFQ, plus any addenda thereto, and the FIRM’s Qualifications.
The District shall not be responsible for any pre-Agreement expenses of any FIRM, including the
successful FIRM, incurred prior to the commencement of the Agreement.
Pursuant to Missouri Revised Statute 285.530, all business entities awarded any contract in
excess of five thousand dollars ($5,000.00) with a Missouri public school district must, as a
condition to the award of any such contract, be enrolled in and participate in a federal work
authorization program with respect to the employees working in connection with the contracted
services to be provided, to the District (to the extent allowed by E-Verify). Accordingly, in
connection with its qualifications, the FIRM shall affirm that it is enrolled in such a federal work
authorization program and shall provide a sworn affidavit to that effect, which affidavit shall
also state that the FIRM does not knowingly employ any person who is an unauthorized alien in
connection with the services to be provided to the District. The FIRM shall also provide such
documentation as is requested by the District to confirm the foregoing.
The District reserves the right to reject all qualifications or to seek additional requests for
qualifications from other FIRMS, should the District determine no respondents qualify or an
agreement cannot be reached. Non-compliance with RFQ specifications will disqualify submittal
from further consideration
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Green Hills Scholarship (Due February 15, 2019)
Ray-Carroll County Grain Growers Scholarship (Due February 20, 2019)
Holley MUSIC Scholarship Application (Due February 22, 2019)
Lloyd R. Wallace Charitable Foundation Scholarship (Due April 5, 2019)
MAMIC (Missouri Association Mutual Insurance Companies) Scholarship (Due March 1, 2019)
Carroll County Farm Bureau
Caldwell County Mutual Insurance Co.
Cattlemen's Association Scholarship
Braymer Alumni Association Scholarship
Braymer Lions Club Scholarship
Chapter Q PEO Scholarship
Delta Chi Sorority Scholarship
Leanna McElwee Memorial Scholarship
Sara Jane Toomey & Curtis & Evelyn McKnight Scholarship
Thomas & Martha Jefferson Memorial Scholarship
Vicki M. Wiedmier Memorial Scholarship
Great News! Operation Bundle Up - Keep Warm is kicking off next week!
Braymer C-4 continually strives to meet our students' needs. We know that Healthy Children are Better Learners!
We are pleased to announce that due to the generosity of our community, we have many warm coats, hats, gloves and scarves. We want to provide any or all of these items for our students that need them.
Please let us know if your student is in need of any of the items above. We want to partner with each of you to keep our children healthy.
Help us make Operation Bundle Up - Keep Warm a success!
Thank you for your commitment to your children and their health.
You may contact Becky O'Dell, your student's teacher, the main office or myself, Ronda Prewitt, with any questions or to communicate a need.
If you have an item you would like to donate, you can bring it to the main office during school hours.
We look forward to hearing from you!!
Ronda Prewitt BSN, RN
Braymer C 4 School Nurse